Vendor Terms & Conditions

These Vendor Terms and Conditions ("Terms") govern your participation as a vendor at CURLYTREATS, organised by Dear Black Women and Girls CIC ("Organiser"). By registering as a vendor, you agree to be bound by these Terms.

1. Eligibility

Vendors must be 18 years or older and operate a lawful business or trade. The Organiser reserves the right to approve or reject applications at its sole discretion.

2. Booking and Payment

• Full payment must be received to confirm your vendor space.
• Bookings are non-refundable, except where the event is cancelled by the Organiser.
• Payment methods accepted: Bank transfer and Stripe.

3. What’s Included in Your Vendor Package

By booking a 3m x 2m exhibition vendor stand, you will receive:

• 1 x 3m x 2m exhibition vendor stand space, located within the vibrant festival marketplace
• 2 x vendor passes for entry and participation
• 1 x car parking space (allocated in advance)
• Pre-event brand exposure on our official CURLYTREATS website
• Access to a high footfall, engaged buyer audience
• Opportunity for face-to-face customer interactions and direct sales
• Platform to build long-term customer relationships and brand loyalty
• Participation in our social media giveaway ticket promotion (optional)

4. Vendor Space

• Vendor space allocations are at the discretion of the Organiser and may be subject to change.
• Vendors must remain within their designated space and may not block walkways or neighbouring stalls.

5. Set-Up and Breakdown

• Set-up time: [Insert time]
• Breakdown must be completed by [Insert time] on the day of the event.
• Vendors must not dismantle before the event has officially ended unless authorised.

6. Products and Services

• All products/services must be listed in your application and approved by the Organiser.
• No counterfeit, offensive, or illegal items may be sold.
• Food vendors must have up-to-date Food Hygiene Certificates and relevant liability insurance.

7. Insurance and Liability

• Vendors must hold valid Public Liability Insurance with a minimum cover of £1 million. Proof of insurance must be provided upon request.
• The Organiser is not responsible for loss, damage, or theft of vendor property.
• Vendors are responsible for ensuring their setup is safe, secure, and compliant with all relevant UK health and safety regulations.

8. Conduct

• Vendors must maintain a professional and respectful attitude at all times.
• No amplified sound, offensive behaviour, or unauthorised promotional activities are allowed.
• Any vendor who breaches this policy may be asked to leave without refund.

9. Cancellations, Rescheduling and Force Majeure

• If the event is rescheduled, this will not be considered a cancellation. All vendor bookings will automatically transfer to the new event date.
• Vendors are expected to be available for the new date. Refunds will not be issued due to scheduling conflicts.
• If the event is fully cancelled (not rescheduled) by the Organiser due to unforeseen circumstances, vendors may be offered a partial refund or credit toward a future event.
• No refunds will be issued if a vendor chooses to cancel or is unable to attend the rescheduled event.

10. Health & Safety

• All vendors must comply with UK Health & Safety regulations.
• All electrical equipment must be PAT tested.
• Vendors must ensure their set-up is secure and does not pose a hazard.

11. Data Protection

Vendor details will be used solely for the purpose of event coordination unless consent is given for further marketing use.

12. Agreement

By paying the vendor fee and attending CURLYTREATS, you agree to abide by these Terms. Breach of any clause may result in removal from the event and forfeiture of fees paid.

13. Photography and Filming

• The Organiser and its authorised media team may photograph, film, or record content at the event.
• By participating as a vendor, you grant the Organiser full permission to capture, use, and distribute images, video, and audio recordings that may include your booth, branding, products, and staff.
• These materials may be used for promotional, marketing, and archival purposes, in any format or channel, without compensation or further approval.
• If you do not wish to be personally photographed or recorded, it is your responsibility to inform the Organiser in advance; however, this may limit your inclusion in event marketing.

14. Electricity Use

• Vendors requiring power must notify the Organiser in advance.
• All electrical items must be PAT tested and compliant with UK regulations.
• The Organiser is not responsible for power outages or loss of access due to misuse.

15. Fire Safety & Hazardous Materials

• Candles, heated appliances, essential oils, open flames, or any flammable materials are strictly prohibited.
• Vendors found in breach of this clause may be asked to leave the event with no refund.

16. Waste Management

• Vendors are responsible for keeping their area clean and disposing of all waste at the end of the event.
• Any damage, littering, or extra cleaning required by venue staff may result in an additional fee.

17. No-Show Policy

Vendors who fail to attend without informing the Organiser in advance may be excluded from future CURLYTREATS events.

18. Subletting or Sharing Stalls

Stalls may not be sublet, shared, or transferred to another business.

19. Indemnity

Vendors agree to indemnify, defend, and hold harmless Dear Black Women and Girls CIC, its staff, contractors, venue partners, and affiliates from and against any claims, damages, losses, liabilities, costs, or expenses (including reasonable legal fees) arising out of or in connection with:

• Any breach of these Terms by the vendor
• Any acts, omissions, or negligence of the vendor or their representatives
• Any claims relating to products or services sold or promoted by the vendor at CURLYTREATS
• Any injury or property damage caused by the vendor's activities or setup

20. Governing Law and Jurisdiction

These Terms and any disputes arising under them shall be governed by and construed in accordance with the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.